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New Committees

National, Auckland and Wellington had their AGMs on Wednesday. Names and contact details are up on our Contact page. 

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2016 National AGM - 5 October 2016

NZLARPS will be holding its AGM on October 5, in Auckland (time and venue TBA). Because we do email voting nowdays, the actual meeting should be quick.

If you have any business you wish to propose, please either email the national secretary on secretary@nzlarps.org, or post it to this thread in Diatribe. There is a 15 clear days requirement for notice of business, so the latest you can propose a motion is Tuesday 20 September 2016.

Agenda

  • Acceptance of last year's AGM minutes (here)
  • Approval of accounts
  • Reports from committee
  • Constitutional amendments
  • Election of the new national committee.

There is a separate thread for committee nominations . Note that if you want to nominate people for committee, you must be a member; if you are unsure of your membership status, please login here and check the membership page or email secretary@nzlarps.org to check. A lot of memberships come due around AGM time, so its a good reminder to rejoin.

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NZLARPS AGM 2016 - National committee nominations

NZLARPS will be holding its AGM on October 5, 2016. Part of the business of the AGM is to elect a committee for the upcoming year. We are therefore calling for nominations for committee.

The deadline for nominations is September 27, 2016. The gap is to allow time for email voting.

Every candidate for committee must be proposed and seconded by two members, but they do not themselves need to be members at the time of nomination. If you are unsure of your membership status, you can check it on http://nzlarps.org/ or by emailing secretary@nzlarps.org. I will be contacting non-member nominators / nominees with information on how to join.

Nominations can be made by posting to this thread on Diatribe, or by email to secretary@nzlarps.org. Any emailed nominations will be posted to Diatribe.

There are five positions available.

  • President - The President of the society shall be responsible for overall running of society, promoting the vision of the society, chair committee meetings, work for consensus in the committee, cast deciding vote in case of ties, attend meetings as society representative, liaising with all regional directors to coordinate the workings of the Society across New Zealand, managing matters related to the core function of the society, the first point of contact for those wishing to contact the society.
  • Secretary - Maintain the national membership database. Keep all club correspondence in an organised fashion. Send letters as required. Send reminders of meetings to committee members. Take minutes at meetings and distribute to committee members. Communicate decisions made by committee to members.
  • Treasurer - Responsible for society finances. Keep general ledger to track society expenditure and income. Pay all society accounts. Bank money received. Advise on availability of funds for projects and committee initiatives. Distribute budgets to project owners and receive repayments. Pass accounts to society accountant to be registered with the government. Present financial report of current position at committee meetings.
  • Marketing Officer - Identify online and offline communities. Devise strategies by which to promote larp games and events to these communities, with a view to recruiting new players into larping and potentially into joining NZLARPS. Coordinate marketing campaigns.
  • Information Technology Officer - Coordinate the creation and maintenance of information technology resources for the society such as the society's website, online forum, communications technology for meetings, and the enablement of projects via information technology.

Each position must be held by a separate individual. If someone is elected to two positions, they must choose one, and the next highest-polling candidate (if any) fills the other.

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AGMs

Annual General Meetings for each of the regional branches and the National AGM were held in October & November 2015. The new committee members can be viewed on the Contact page.

 

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New website

We have a new website! Accounts have been migrated but, to login, you will need to reset your password